Mekong Tourism Seeks Administration Executive

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Greater Mekong Subregion Tourism Working Group delegates at their 38th meeting in Kunming, Yunnan, China

Greater Mekong Subregion Tourism Working Group delegates at their 38th meeting in Kunming, Yunnan, China

Are you a talented, passionate, organised, honest, ethical Thai citizen, and would love to build a successful career in the international travel and tourism industry?

We are looking for a passionate administrator with excellent office management and book-keeping skills; someone who is detail-oriented, process-oriented and who has a good grasp of English.

This is a unique opportunity to work for the six national tourism organizations (NTOs) and tourism ministries of the Greater Mekong Subregion (Cambodia, PR China, Lao PDR, Myanmar, Thailand, and Vietnam) in one of the most interesting and fastest-growing industries: travel and tourism!

Please read the job description below, and contact us with your salary expectations if you think you have what it takes (note: our budget is small but the opportunity is huge!)

JOB POSTING

Organisation: Mekong Tourism Coordinating Office

Position: Administration Executive (based in Bangkok)

Closing Date: February 10, 2017 (18.00 h Bangkok Time)

Start Date: April 1, 2017

BACKGROUND

mtco_fbEstablished in early 2006, the Mekong Tourism Coordinating Office (MTCO) is a collaborative effort between the six countries of the Greater Mekong Sub-region (GMS): Cambodia, the People’s Republic of China (PRC) (Yunnan and Guangxi Provinces), the Lao People’s Democratic Republic (Lao PDR), Myanmar, Thailand and Vietnam. The mission of the MTCO is to help GMS National Tourism Organizations develop and promote the Mekong as a single destination, offering a diversity of good quality and high-yielding sub-regional products that help to distribute the benefits of tourism more widely; add to the tourism development efforts of each GMS destination; contribute to poverty reduction, gender equality and empowerment of women; and minimize any adverse impacts of tourism through the development of a sustainable industry.

The MTCO acts as the secretariat for, and reports to, the GMS Tourism Working Group (TWG), which is made up of representatives from the respective National Tourism Organizations (NTOs) of each of the six Mekong countries. Each country is represented at twice-yearly TWG Meetings. Reporting on sub-regional tourism issues and progress is also made to Tourism Ministers at periodic GMS Ministers’ Meetings. The GMS Tourism Working Group meets twice per year, with hosting undertaken by GMS Member States on a rotating alphabetical basis.

The MTCO office is currently located in the Department of Tourism building (near National Stadium BTS Sky Train station) in Bangkok, Thailand. More information is available online at www.MekongTourism.org.

OBJECTIVES

The primary objective of the Administration Executive is to assist with the implementation of the MTCO Work Plan by providing secretarial, administrative, book-keeping, liaison and database support to the Executive Director.

TASKS

The MTCO Administration Executive shall report directly to the MTCO Executive Director. The MTCO Administration Executive shall undertake the following tasks under the supervision of the Executive Director:

Administration

  • Maintain a proper filing system for the office – offline and online

  • Book-keeping and documentation necessary for accounting, audits, and banking

  • Prepare monthly financial and other reporting

  • Assist the MTCO Executive Director in preparing project proposals

  • Assist the MTCO Executive Director in preparing contracts for outsourcing services

  • Prepare monthly and quarterly progress reports

Liaison and communication

  • Maintain and update MTCO’s contact databases for the TWG plus public, private, and NGO stakeholders as well as development partners

  • At the Executive Director’s direction, communicate with specific stakeholders and development partners in the database in order to set up meetings or to relay information

  • At the Executive Director’s direction, liaise with members of the GMS TWG, relevant NTO and Ministry personnel, and the Asian Development Bank on MTCO activities

  • Coordinate logistical arrangements related to GMS TWG meetings

  • Distribute the minutes of GMS TWG meetings and workshops to appropriate groups

  • Manage all incoming and outgoing mail & telephone correspondence with the MTCO office

Undertake other activities as may be necessary, such as coordinating MTCO’s internship program.

QUALIFICATIONS

  • Thai Citizen based in Bangkok

  • Excellent Thai verbal and written communication skills

  • Excellent English verbal and written communication skills

  • Administration skills

  • Excellent organisation and communication skills

  • Able to travel around the GMS region if/when required (maximum three times per year)

DURATION, WORKING HOURS, AND TERMINATION

Duration: This engagement is for two years, from April 1, 2017 to March 31, 2019. Start date can be earlier (mid-March).

Working hours: Monday-Friday, 9:00am – 4:00pm. Extra time off may be granted by the Executive Director as reward for excellent performance or to compensate for work-related travel time.

Termination: In the case that the MTCO Administration Executive needs to terminate the contract before the specified engagement period, at least 45 days prior notice must be given to the MTCO Executive Director.

EMPLOYMENT STATUS

It is understood that the MTCO Administration Executive is engaged as an independent consultant and as such the MTCO is not responsible for paying any related taxes, such as income taxes or social security, or benefits, such as medical insurance.

REMUNERATION

Salary: The MTCO Administration Executive shall be compensated based on experience, within the budget range for the position (up to a maximum of THB30,000 per month). After passing the 90-day probation period, and upon performance appraisal by the Executive Director as well as agreement from the TWG, the MTCO Administration Executive may be entitled to a raise within the budget range of the position.

Expenses: In addition to their salary, the MTCO Administration Executive shall be entitled to:

  • A THB1,000 per month contribution to their own private medical insurance

  • A Bangkok food & beverage allowance of THB2,000 per month

  • A Bangkok public transport allowance of THB2,000 per month

  • All reasonable expenses for work-related travel outside of Bangkok

APPLICATION PROCESS & INTERVIEWS

By the closing date – February 10, 2017 – candidates are required to submit by email to jens [at] mekongtourism.org:

  • A signed cover letter in English describing why the applicant is suitable for the assignment

  • A CV (not longer than two pages) in English summarizing relevant experience, skills and qualifications,

  • Their minimum salary expectation (include in cover letter)

Top candidates will be asked to attend face-to-face interviews during the week starting February 13, 2017.

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